Write better to make a better impression. Written words convey powerful messages. In fact, readers can get a “feel” about the writer from the way a document is written. Are they sensitive? Are they careful? Are they meticulous? Or are they lazy? These and so many other things can be discerned from a written document. Therefore, better writing is a skill that provides huge dividends to those who have it or make an effort to acquire such skills.
How can we write better? It comes down to practice and more practice. However, practice must be based on following a number of simple guidelines. For better writing, the following 4 would be of great benefit to you:
- Keep It Short. This applies to the whole document and the determining factor is the length of sentences. On the average, short sentences should be made up of between 15 to 20 words. Clear and sharp thought makes for better writing through short and crispy sentences. Read through your initial draft and remove words that do not add value, are irrelevant or those that are just excess “baggage.” Break up long sentences by listing out the points and use headings as appropriate. Use full stops to enable the reader to absorb your point and mentally gear up for the next.
- Use Plain And Common Words. Scan and quarantine difficult or uncommon and unusual words. Replace them with reader friendly words. They are a joy and relief even to those who are professionals. Complex and sophisticated words cloud meaning and convey an official tone as well as bureaucracy.
- Opt For Words That Are Needed. Time is a limited resource to all of us. Readers need to understand the main points quickly and easily. Review your writing. Cut out needless and useless words. Strike one, two, three or as many as you can. If this results in a sentence that does not seem right, rewrite the sentence. Better writing demands that you do this.
- Choose The Active Voice. It is positive and direct. It allows you to take personal ownership and results in better and more effective writing. When you use the the active voice, you come across as someone who is responsible and sincere.
These are but only a few guidelines that are necessary for better writing. Overall, to write better, you must be prepared to put in the required effort. The amount of effort will initially be quite a bit. However with practice, it requires less effort. Better writing requires that every piece of written work needs to be reviewed,checked and proofread. Among other things, it has to be checked and rechecked for grammar, spelling, punctuation, adjectives and verbs as well as correct use of words. To do this you need a good Dictionary and Thesaurus. Alternatively, you can request someone with with good writing skills to assist you. Is there a better and more convenient option? Yes there is and it comes in the form of an all-in-one better writing software.